ORGANIZATION: The Flounder Bay Yacht Club is an auxiliary of the Skyline Marine Condominium Association, Division 18 (SMCA#18). SMCA#18 has authority over FBYC and has the final say in all matters, as they represent the owners. Every boat moored in SMCA#18 is required to have liability insurance. It is the responsibility of the owner of the moorage to notify the tenant of this requirement.

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ANNUAL MEETING: The FBYC Annual Meeting and Election of Officers shall be held in October at a time and place designated by the FBYC Bridge members.

ELECTIONS: Elections and all other voting must be done in person at a meeting of FBYC. There shall be no proxies. There shall be one vote per membership.

OFFICER’S FLAG PROCEDURE: Flag Officers (Commodore, Vice Commodore, Rear Commodore, and Fleet Captain) shall be presented with a new burgee as they enter office. Upon completion of their term in office, they shall be entitled to keep the burgee as a token of appreciation for their service.

CHANGING OF OFFICE: Upon voter approval of the incoming Bridge, the duly elected new officers will replace the outgoing officers. The outgoing Commodore will present the new Bridge with their flags. The outgoing Commodore will also present the vacating officers with the flags they used during their term in office.

RULES OF ORDER: Where not specifically governed by the provisions of these policies and/or by-laws of SMCA#18, Robert’s Rules of Order, Revised, shall apply to the conduct of FBYC meetings.

 

DIRECTORS

The Yacht Club Board of Directors shall be the governing body of the Yacht Club and shall exercise all powers of the Yacht Club. There shall be 10 Directors. These Directors shall include the four flag officers: Commodore, Vice Commodore, Rear Commodore, and Fleet Captain, and six others consisting of Immediate Past Commodore, Secretary, Treasurer, Membership Director, Condo 18 Liaison, and Director at large. Flag Officers, the Immediate Past Commodore, the Treasurer, and the Secretary do not have to be owners of moorage but must be members in good standing.

 

DUTIES OF THE FLAG OFFICERS
 

COMMODORE: The Commodore shall chair all meetings of the general membership and the Board, shall appoint all committees and be an ex-officio member of all committees. In coordination with the Vice Commodore and the Fleet captain, the Commodore shall send monthly emails to inform members of events, updates, and important Club business. The Commodore’s term shall be one year, followed by one year as Immediate Past Commodore.
 

VICE COMMODORE: It shall be the duty of the Vice Commodore to assist the Commodore in discharging the duties of that office. In absence of the Commodore, the Vice Commodore shall perform the duties of Commodore. The Vice Commodore shall be responsible for the land-side social activities of the Yacht Club, and shall inform members of events by email, including email reminders sent the week prior to an event. Scheduled land-side activities include:

• Opening Day Deck Party (first weekend of May)

• Closing Day Deck party (second Saturday of October

• December Decorating Party (the first weekend in December)

• Potlucks (second Sunday of the month, November through April)

• Sunday Happy Hours / Dock Tales (May through September)

 

The Vice Commodore is responsible for keeping the galley stocked. (plasticware, plates, napkins, glasses, coffee and coffee cups, tea, sugar (and sugar substitute), salt, pepper, dish towels, washcloths, sponges, dish soap, hand soap, name tags, etc. Receipts for supplies shall be given to the Treasurer for reimbursement. The Vice Commodore will solicit volunteers, by email and by announcements at events, for shore-based activities, and will provide a sign-up sheet for shore-side activities. The sheet will be posted in the clubhouse in a convenient location. The Vice Commodore may also suggest and organize additional shore-based events. The Vice Commodore shall present a report of activities of the past year at the Annual Meeting in October. The Vice Commodore’s term is one year, followed by a year as Commodore and one year as Immediate Past Commodore.
 

IMMEDIATE PAST COMMODORE: The Immediate Past Commodore’s term is one year. The Immediate Past Commodore shall support the Vice Commodore and Commodore in the discharge of their duties.

 

 REAR COMMODORE: It shall be the duty of the Rear Commodore to assist the Commodore and Vice Commodore in the discharge of their duties. The Rear Commodore shall be responsible for the Reciprocal Yacht Club Program, which includes sending yearly reciprocal agreements to other yacht clubs. The Rear Commodore shall be responsible for collecting moorage funds from the honor box and forwarding them with explanation to the Treasurer. The Rear Commodore shall provide a yearly report of all reciprocal activities of the past year at the Annual Meeting.
 

FLEET CAPTAIN: The Fleet Captain and the FBYC Bridge together shall draft a cruise schedule with a minimum of three scheduled cruises per year.

It shall be the duty of the Fleet captain to coordinate the boating activities of the Yacht Club. The Fleet Captain will solicit a Cruise Coordinator for each cruise. The Fleet Captain shall have the Cruise Coordinator maintain a list of participating boats, coordinate with marinas (where necessary), be the contact boat by VHF or cell phone as members arrive, and plan the gatherings and activities. Cruise Coordinator activities shall not be required for a cruise with fewer than five boats. The Fleet Captain shall promote the cruise via emails to the members, maintain communication with cruisers in the event there is no Cruise Coordinator, and present a Cruise report at the Annual Meeting in October.  Individual Club members may promote/support additional cruises on an ad hoc basis.

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SECRETARY: It shall be the duty of the Secretary to keep a record of all proceedings of the Yacht Club and the Bridge. The Secretary shall email the minutes to all Club members after Bridge approval. The Secretary will keep a file of documents, records, communications, and other matters connected with Yacht Club business.

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ROSTER: The roster shall be produced by a Bridge-appointed FBYC member, who shall receive roster information from the Membership Director. The Bridge-appointed FBYC member shall develop, publish, and distribute a roster book of the membership. The roster shall include the name, address(s), phone number(s), and e-mail address(s) of each member, and shall list the boat name, type, length, MMSI number (as applicable) and slip number. The roster shall be e-mailed in PDF format to each member by the first week of February. Dated membership cards shall be mailed to all members. Printed

rosters will be mailed to members who request a hard copy from the Membership Director.
 

MEMBERSHIP DIRECTOR: The Membership Director shall send out and receive membership applications and verify that the requirements for membership have been met. Member requirements are as follows:

include one of the following:

1. Slip owners

2. Permanent renter of a slip (not just seasonal)

3. Associate Membership’s (A limited sponsored membership of a non-owner or renter)

4. Absentee membership

5. Lifetime membership 
 

The Membership Director shall mail out to all absentee members an application for membership by September 1st of each year and shall mail out the notices of membership acceptance to the Associate members & absentee members by November 1st of each year. When all requirements have been met, the Membership Director shall forward the new member’s information to the Secretary, Webmaster, and Commodore, and shall forward the dues check to the Treasurer. The Membership Director shall purchase name tags and burgees and deliver them by the most convenient method to the new

member. The Membership Director will present a report of membership statistics at the Annual Meeting.

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TREASURER: The Treasurer shall deposit all incoming funds and disperse funds as approved by the Bridge, be a signer on the FBYC checking account, keep accurate records of all funds and transactions, prepare a written report on the financial status of FBYC for presentation at General, Annual, and Bridge meetings, and prepare and present the annual budget to the Bridge. SMCA#18 LIAISON/DIRECTOR: The SMCA#18 Liaison/Director maintains contact with the SMCA#18 Board of Directors regarding the on-going business of FBYC.

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DIRECTOR AT LARGE: No defined duties

 

VACANCIES: The Flag Officers may progress through the chairs. Should a vacancy occur in the Flag Officers or other Bridge Officers, it may be filled by advancement through the chairs, or another member of FBYC may be appointed to fill the vacancy. These actions must be approved by a majority vote of the FBYC Bridge.

 

 MEMBERSHIP POLICY: There are Five categories of FBYC membership:

1. Owner members: Owners of Skyline Marine Condominium Division #18 are automatically members of the Flounder Bay Yacht Club. Upon termination of ownership, membership shall cease at the next FBYC Annual Meeting. Owner membership provides for two individuals. There shall be one membership card per individual. Each subsequent membership and card shall require an approved and paid application.

2. Annual renter members: Permanent renters of moorage may be eligible for membership each year they rent a berth in SMCA#18. Dues and eligibility for annual membership shall be determined by the FBYC Bridge. Upon termination of the rental agreement, membership shall cease at the next FBYC Annual Meeting. The first application for membership, when approved and paid, provides for two individuals and two membership cards. Each subsequent membership and card shall require an approved and paid application. Membership is not available to charters or a charter boat business. Burgees and nametags are available to FBYC members only. Additional burgee’s may be purchased for the tradition of exchanging burgees with other clubs.

3. Absentee members: A limited number of non-owner/non-renter members may be approved for each calendar year. Absentee members shall be reviewed by FBYC’s Bridge. All applications shall be presented to the SMCA#18 Board for final approval. FBYC shall mail applications to absentee members annually, in time to have the applications completed and presented to the SMCA#18 Board two weeks prior to the Annual Meeting. Absentee Membership Guidelines as set by SMCA#18 are:

   • The applicant shall be a current or past Bridge officer, or

   • The applicant has significantly contributed to FBYC activities during the past season, or

   • The applicant demonstrates interest in significantly contributing to FBYC activities in the current season. Significant contributions might include sponsoring or co-sponsoring o-shore or off-shore events or helping in a meaningful way, not just attending events.

4. Associate member: A limited number of associate membership available to non owner or renters at an annual renewal rate. To qualify for this program the applicant must be sponsored by 2 FBYC members and approved via interview with the commodore and vice commodore. An Associate member has all the privileges of a owner or renter member.

5. Lifetime member: Lifetime Memberships are awarded by SMCA#18.